Thus, all your mail items remain accessible from Outlook. Microsoft Outlook will start archiving the emails received or sent before the selected date and save them in a local PST file. Click Browse to choose a save location where the mail items will be saved in a new PST file.Click the “ Outlook Data File Settings…” option.Double-click or click Settings and go to Advanced.Click on the “ Data Files” option and select the PST file associated with your email profile from the list.In Outlook, navigate to File > Account Settings > Account Settings.By compressing the PST file, you can resolve the Outlook data file has reached the maximum size error. Outlook provides an option to compact the Outlook PST data file, which essentially compresses the PST file by removing the white space or space left by deleted mail items. You can follow the below-given methods to resolve the issue. Solutions to Resolve Outlook Data File Has Reached the Maximum Size You can either increase the default PST size limit to store more data or remove old or non-important mail items from the PST file to create space for newer mail items. When PST exceeds this set limit, it cannot hold or store more mail items, and Outlook displays errors such as “ Outlook data file has reached the maximum size” or “ Outlook.pst file has reached the maximum file size limit.”īelow we have mentioned the solutions to resolve the Outlook data file has reached maximum size error. This is why administrators often set a maximum PST file size limit via Group Policy or manually. As you send and receive more emails, the PST file grows larger with time and usage.Īlthough a Unicode PST file can grow as large as 50 GB in Outlook 2013, 2016, 2019, and 2021, the maximum recommended size limit for PST file is 20 GB to ensure consistent Outlook performance and prevent PST file corruption due to oversizing. By following the steps outlined in this article, you can export your emails quickly and efficiently, regardless of the platform you use.Outlook data files, such as Personal Storage Table (PST), store a copy of the mail items, including attachments, on your local system. ConclusionĮxporting all emails from Outlook is a crucial step in safeguarding your email data, ensuring you have a backup, freeing up storage space, and organizing your emails. With the help of exporting, you can divide emails into specific folders or categories, making it easier to find and access crucial information when you need it.Īs you can see from the examples above, exporting all emails from Outlook can offer you peace of mind and ensure that you have a backup of all your vital emails. While you might perceive email organization as a chore, it’s essential to have all your emails neatly sorted. Organizing emails: Exporting emails can also help you with email organization.Luckily, exporting them can ensure that you have a complete record. Your company is probably required to keep records of all emails for a certain period, which can be burdensome if you don’t have the storage space for it. Legal compliance: Complying with legal requirements is essential, especially if you’re running a business. Namely, you can export older emails and remove them from your Outlook inbox, thus freeing up space for new emails and saving the old ones if you ever need them. Exporting emails from Outlook can help you with that, as it allows you to free up space on your email server or computer. Clearing space: If you receive many emails, you might struggle with the lack of free space.You can easily import your emails wherever you need them and continue working without losing any data. Exporting your emails can help you migrate to a new email client or computer. Nevertheless, moving sensitive files and data around can be a time-consuming and complex process. Easy migration: Migration is quite common today as people regularly upgrade their devices.As a result, a copy of all your important emails will be kept in a safe place, and you can access them whenever you want or need to. Backup: By exporting all your emails from Outlook, you can create a backup of your crucial emails in case of data loss due to hardware failure or any other unforeseen event.
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